EMS Energy Institute – Wage Payroll New Hire Process

A faculty member completes the online Wage Payroll New Hire online form that will be sent to Jennifer McKenrick to submit for approval and start the hiring process.
Once the job posting is active, Jennifer will provide the prospect and the PI with the online job posting number that he/she must apply to in order to be hired.
Once the prospect applies online, Jennifer will submit the request to hire through Workday.
At that point, HR Shared Services will generate the offer letter and initiate the onboarding process via email to the prospect, including a background check and instructions on completing all necessary financial paperwork.
Additional paperwork may be sent to the new employee related to specific items pertaining to working with the EMS Energy Institute, including the completion of safety and compliance trainings.
After all onboarding processes are complete, HR Shared Services will send an email authorizing the new employee to begin logging working hours.

NOTE – Background checks and all required new-hire documentation MUST be completed PRIOR to logging any working hours.

Prospect Name:

Please enter the Prospect Name.

Prospect Physical Work Address:

This should be the prospects' physical address.

Prospect Email:

Please enter the Prospect Email address.

Job Duties / Responsibilities:

Please list specific duties to be performed and how they relate to the pay budget charged.

Start Date:

Please enter the start date for the prospect employee.

End Date:

Please enter the anticipated end date for the prospect.

Hours per Week:

Please enter the number of hours per week the prospect employee will be working.

IO Number:

Please enter the IO Number the wages will be charged to.

Cost Center:

(if applicable)

Supervisor:

Please enter the Supervisor's full name.

Supervisor's Email:

Please enter the Supervisor's Email address.